Overview

The Calendar is a visual representation of your schedule, allowing you to view current, upcoming, and past events at a glance. Daily, weekly, and staff views will allow you to filter and sort your schedules. It is also possible to view occupancy, enrollment openings, and perform enrollment tasks quickly.

The Calendar is available in two views, Stacked and Staggered.

“Stacked” View

The “Stacked” format is only available from the weekly layout.

By ignoring the traditional time layout view (resulting in overlapping classes/camps and allowing little information to show), this view simply “stacks” events based on their start time.

• Easier management of events and students by clicking on a class, you can edit a student’s information, enrollment details, attendance, skills, or family details directly from the popup window.
• Viewing classes in a more streamlined fashion and allows you to find openings more quickly.
• Search by minimum vacancy, either by the number of “regular” enrollment, temporary vacancies due to a student’s expected absence on a specific date, or a combination of the two.
• By using the “Details Selected” dropdown, you can select to add a list of levels, zone (lane), instructors, Students and/or Waitlisted students
  
• You can view blackouts (holiday closures).
• The system shows all classes for one week, Sunday-Saturday. However, selecting only “M” displays the next seven Mondays instead. 
  

In this view, there are several numbers related to the class occupancy.  

3 | 4/8 | 5 Openings

3 (the first number) - represents how many students are expected to be in attendance that specific day, taking into consideration all enrollments and any expected absences.

4/8 - the numerator (4) represents the number of perpetual active enrollments, and the denominator (8) represents the total number of allowed enrollments in the class. There are 4 active enrollments out of 8 allowed enrollments.

5 Openings - represents the total number of openings available on that day.  This number will change depending on whether you are looking at ALL openings, REGULAR openings or TEMPORARY openings.

“Staggered” View

The “Staggered” view is available in either daily, weekly or staff layout and shows class/camp as they are scheduled during your chosen time frame.

While the “Staggered” view does not offer all of the functionality as the “Stacked” view due to the space limitations imposed by aligning events with their calendar times, the entries will still be color-coded by level and you will still be able to click on an entry to bring up options to cancel a class, record/view attendance, perform/view skill evaluations, edit a student’s enrollment information or access their student/family profiles, or enroll/group enroll new students

The “Staggered” view does not show class occupancy in the “Weekly” layout, although this is shown in the “Daily” and “Staff” layouts.

From the “Daily” or “Staff” layout, you will need to choose a single date from the “Current Date” filter to limit by day of the week, as the global filter that displays only certain days of the week is only available from the “Weekly” layout.