Overview

The Admin/Office Portal is iClassPro’s main interface and where you and your office staff will perform most of your day-to-day work. 

Toolbar at the top of the screen

Once logged into the Admin/Office Portal, you are presented with the Dashboard and a toolbar at the top of the screen that leads to other areas of the Admin/Office Portal. 

DASHBOARD – this is a customization view of charts and graphs that help you visualize your business. 

• Available to employees with assigned permission
• https://support.iclasspro.com/hc/en-us/articles/360007506954-Getting-Started-with-Dashboard
• https://support.iclasspro.com/hc/en-us/articles/360008633153-Available-Dashboard-Widgets

FAMILIES – displays a list of current families in your system. Defaults to showing all families, but can be filtered to show only Active/Inactive. 

STUDENTS – displays a list of current students in your system. Defaults to showing all students, but can be filtered to show only Active/Inactive 
NOTE: You can delete students from this view but you must create new students from the FAMILIES page.

CLASSES – displays a list of your classes. Defaults to showing only Active classes, but can be filtered to show all or just Inactive classes. 

CAMPS – displays a list of your camps. Defaults to showing only current/future Active camps, but can be filtered to show past, all or Inactive camps. 

SKILLS – displays the Skills Activity Log. This shows statistics related to Skill evaluations and allows you to print certificates/email parents. 

PARTIES – not being used at this time by HFSS.

CALENDAR – displays a visual representation of your class/camp/party schedule with views that can be filtered. You can also create enrollments, take attendance and evaluate skills from this view. 

STAFF - displays a list of current staff members in your system. Defaults to showing active staff only, but can be filtered to show all or only Inactive. 

TIME CLOCK – not being used at this time by HFSS.

REPORTS – displays a list of available reports and allows you to generate them in a variety of formats. 

• Available to employees with assigned permission

TRANSACTIONS – displays a list of tasks used to generate tuition charges, drop enrollments, create late charges or anniversary fees, mass apply credits/run payments and mass create credits. 

• Available to employees with assigned permission

PROFILE PICTURE – clicking on the Profile Picture displays additional navigation options depending on staff permissions. These may include:

• Log Out (available to all employees)
• Settings (only available to employees with assigned permission)
• Support (available to all employees)
• Customer Portal (available to all employees)
• Staff Portal
• News and Announcements (only available to employees with assigned permission)
• Audit Log (only available to employees with assigned permission)
• Check-In Kiosk

Toolbar at the bottom of the screen

In addition to the toolbar at the top of the screen, there is a footer at the bottom of the screen.

Three icons will be shown at all times:

From left to right, these icons are:

• Assign Keyword to selected 
• Create charge for selected 
• Send email to selected 
• Send SMS message to selected
• Send voice broadcast to selected
• Update Mail Chimp (not used by HFSS)
• Merge Families
• Create makeup token for active students in selected families
• Generate reports for selected families