Each HFSS location will create deposits for the cash and checks received. This is done every 7 days. Deposit at any National Bank of Arizona (bank locations) within the next 48 hours. Submit deposit receipts to Judy via email or inter-office mail.

Process

Step 1: Creating a deposit slip for Front Desk payments

Step 2: Count and balance cash box

Step 3: Creating a deposit slip for Retail sales

Procedure

Step 1: Creating a deposit slip for Front Desk payments, deposited to Hubbard __, LLC (iCP)

1. Remove all Front Desk deposits (cash and check) from the safe.
2. Confirm all AZFOF checks have been entered to family accounts in iCP.
3. Endorse any checks with the self inking stamp provided that says “Hubbard 0*, LLC”.
4. Run the Bank Deposit Report (FIN-2) in iCP and verify the amount to deposit 
   • Go to Reports → Financial → Bank Deposit Report
     • Select a start date
     • Select an end date
     • Deselect all payment methods EXCEPT Cash and Check
     • Deselect all credit methods
     • Create a PDF of the report
5. Complete the Bank deposit slip for Hubbard __, LLC.
6. Confirm the total for cash and checks on Bank Deposit Report matches the amounts of your deposit.
7. Email or scan the pdf report to Judy@hubbardswim.com

Step 2: Count and Balance cash box

1. Count the cash box to confirm the proper amount. The total of the cash in the box, plus the total of these receipts should = $200 at all locations except 32nd street. The 32nd Street cash box = $300
2. If an incorrect amount is in the cash box, replenish with cash from drops. Notify Judy.
3. If the denominations need adjustment, use cash and coins from drop.
4. If there are any petty cash receipts (hardware store, grocery store, etc.) in the cash box, replace money with drops. Submit receipts to Judy.
5. Leave the correct amounts in the cash box. Deposit the rest in bank drop.

Step 3: Creating a deposit slip for Retail sales, deposited to HFSS Systems account (Square)

1. Remove all Snack Bar/Retail deposits (cash and check) from the safe.
2. Endorse any checks with the stamp provided that says “Hubbard Systems, LLC”
3. Verify the amount to deposit by running a report from Square
   • Reports -> Sales -> Select time frame -> Done
4. Confirm the amount in the Payment Amount column of the Cash line matches what you are depositing.
5. Email Sales Report to yourself for review. Then forward to Judy@hubbardswim.com with the actual amount being dropped. Include explanation if petty cash deduction or if count is off.